2014 Booking form

Please either download the Word document or use the pasted version below.

Payment may be made online, by bacs or by cheque.

Valid public liability insurance should accompany your booking form.

See you there!

 

 

EVENT EXHIBITOR APPLICATION FORM

 

1. BOOKING FORM

2. RISK ASSESSMENT

3. SET UP INFORMATION

 

EVENT – Natural Health & Beauty Show 2014

 

DATE   -Sunday 2 November 2014 

 

VENUE: Ramada Plaza Hotel, Shaw’s Bridge, Milltown Road, Belfast.         

TIME:     Noon-six

ADMISSION: Free

 

 

Aims of the event:

 

·       Highlighting to the public available natural health & beauty practioners/suppliers

·       Providing practical information on the industry

·       Education/information through fun demonstrations

·       Platform for suppliers/providers to meet the general public

·       Opportunity to network/connect with like-minded people

·       A community-orientated event

 

Why exhibit?

 

·       Affordable exhibition space

·       Excellent venue

·       Excellent media coverage

·       Free to visit

 

Promotion?

 

·       Targeted marketing– PR; 20k flyers; online & pre-event competitions; advertising; banners

·       Targeted advertising

·       Event site –

·       Competitions pre/during event

 

 

1. BOOKING -

Please complete the form below and post with a cheque made payable to McNeill Media Limited to: The Mount Business & Conference Centre, 2 Woodstock Link, Belfast, BT6 8DD.

Secure payments may also be made online at www.mcneillmedia.com or by BACS (please contact us if you need further information). Emailed booking forms and scanned public liability document may also be emailed.

 

STAND TYPE: A-D

 

CHOICE OF 1 SIZE:

COST: (includes vat)

How many?

A Space with 1 table & 2 chairs

 

B Space with 1 table & 2 chairs

 

C Space with 2 tables & 2 chairs

 

D Space with 2 tables & 2 chairs

 

 

 

6’ wide x 6’ deep

(2m x 2m)

8’ wide x 6’ deep

(2.5m x 2m)

10’ wide x 6’ deep

(3m x 2m)

12’ wide x 6’ deep

(4m x 2m)

£120.00 

 

£132.00

 

£168.00

 

£198.00

 

 

                                                                        Number Required                                                       

Extra tables                              [£7 each]:

Extra chairs                             [£3 each]:

Power sockets                           [£6 each]:

Company name: ____________________________________________

Contact name:    ____________________________________________

Position:              ____________________________________________

Address:              ____________________________________________

Post code:            ____________________________________________

 

Email address:   ____________________________________________

Demo/ product /craft: _______________________________________

Will you be offering a taster session at your stand on the day?_________

 

Note re: insurance:Each stall holder is responsible for personal/products/malpractice and third party liability in respect of any advice or information they might give or products they may sell. Our insurers have advised us to seek confirmation from our exhibitors that professional indemnity insurance is in place.  I would therefore appreciate it if you would please sign below to confirm this and include a copy of your professional indemnity insurance certificate with this booking form. Booking is not valid without emailed or posted copy of insurance.

I confirm that I hold professional indemnity insurance relating to products, advice promoted by me at the Waste Not Want Not event and include a copy of my insurance certificate.

 

Signature of exhibitor [s]­­­­­­­ ­­­­­­­___________________________________________ 

Have you included: this form? Payment? Copy of your insurance certificate?

 

Send form and cheque to: McNeill Media, The Mount Business & Conference Centre, 2 Woodstock Link, Belfast, BT6 8DD

or -

Scan/email – This email address is being protected from spambots. You need JavaScript enabled to view it.

Payment either online at mcneillmedia.com (home page ‘PAY HERE’) or by BACS – McNeill Media Limited, Ulster Bank, A/C – 17337020 / Sort - 980030

 

PLEASE COMPLETE THE RISK ASSESSMENT – NEXT SECTION.

 

 

 

2. RISK ASSESSMENT -

 

This form is a mandatory  legal requirement & must be completed by the exhibitor in advance of the event & included with the booking document and copy of PL.

 

Please consider the risk to those building up stands and to members of the public

 

Please complete in BLOCK CAPITALS (Please photocopy more sheets if you need to)

Company Name:

 

Address:

 

 

Responsible Person:

 

Date Assessment undertaken:

 

Signature of Assessor:

 

 

 

 

 

 

HAZARD

HAZARD

SEVERIY

RATING*

HAZARD

PROBABILITY RATING**

PERSONS AT RISK

CONTROLS TO MINIMISE RISK

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

*Hazard Severity Rating:

 1 - Negligible (remote possibility of harm) 

 2 – Marginal (slight injury, minor first aid)                                                          

 3 – Slightly dangerous (some injury, not too serious) 

 4 – Dangerous (serious injury or damage) 

 5 – Very dangerous (could cause death or widespread injuries)

 

** Hazard Probability Rating:

 

                                                            1 – Improbable (unlikely to happen) 

                                                            2 – Remote (may occur at some time 

                                                            3 – Possible (likely to occur at some time)

                                                            4 – Probably (very likely to occur) 

                                                            5 – Very probable (very likely to occur soon)

 

 

3. EXHIBITOR INFO -

Setting up:                                 The venue will be open from 9.30am on Saturday 8 March 2014 for set up. It is not                                                                                           possible to set up the day before. Please note it is not possible to access additional                                                                                           requirements (tables/chairs) on the day as most sundries are hired in.

                                                      All exhibitors must have their stands set up before 11.30am. Strict health and                                                                                  safety legislation prohibits set up when the general public are in attendance.

 

Break down:                             Due to health and safety regulations this may only take place after the event finishes                                                                    at 5.00pm.

 

Payment:                                    All space must be paid for before the event. Bookings are not valid if space is unpaid.

 

Insurance:                                 Valid public liability is required. Bookings are not accepted without sight of                                                                                    insurance; by post or scanned & emailed.        

 

Parking:                                                       As this is at a central location in Newtownards, please note a parking charge may be incurred

                                                      if using on-site parking.

 

Stand material:                       Pop up stands and freestanding promotional materials are welcomed, as are any                                                                            publicity flyers/leaflets. Please refrain from using blue tack, sellotape or tacks for                                                                                            mounting material onto walls or pillars.

                                   

 

 

                 

NEED MORE ASSISTANCE? JUST CONTACT GILL ON 028 9065 6407.